Event with several classes and teachers

The events window also allows you to enter events with many (or all) teachers and classes (e.g. sport events, class teacher periods etc.).

You have several options: You can either enter several classes or teachers into the respective line and separate them from each other by a comma. Or you show the selection box of the columns and select the required elements by pressing the Ctrl key or you use the Element-Rollup. The latter two methods you use in the following example.

All classes from grades 1 and 2 as well as several teachers are to take part in an event for the entire day.

1.Open file demo5.gpn and events window. Set the calendar to a date without substitutions

2.Open the "Element-Rollup" window<and set it to 'Class'.

3.Highlight all classes from grades one and two (click on 1a – hold <Shift> – click on 2b).

4.Drag the marked classes into the events window by holding down the left mouse-button and drop them there in column 'Cla. '.

5.Open the selection field in the 'Teacher' column. Hold down the <Ctrl> key and select all required teachers.

6.Confirm your entry by clicking on 'Enter'.

7.Click on the substitution window. The substitutions occurring due to the event will be displayed.

Tip: Showing events in the absence window

You can display absences that result from events in the absence window (click on <Settings> in the absence window and check the box 'Show events').