User attributes

The following attributes can be set for a user:

User name

The name used when logging in to WebUntis.

External user name

The field 'External user name' is exclusively used in connection with third systems (e.g. with Single Sign On via SAML) and is usually not needed without these systems.

Person role

Users can be assigned the following roles:

•Teachers

•Students

•Administration

•System

•School management

•Main office

•Class

•Legal guardians and companies

•Others

The assignment activates an additional field for students and teachers which will show the actual data of the persons as in the master data and allowing for selection.

If none of these options applies select 'Others' as person role.

Person role class

Some schools (of higher education and universities of applied sciences) do not set up an individual WebUntis user access for every student. In this case it is possible to set up one user for the entire class with the person role class, in order to enable the students to access their timetable (via Untis Mobile).

Tip: Security policy for class users

You can create individual Security policies and assign them to the respective user group in order to prevent class users to change the password of the user.

Password

Here you can modify the password when the user, e.g. has forgotten it.

User group

The user group must always be defined. It is used to assign user rights .

Department

The user can also be assigned to a department.

User account activated/locked

The user account will only be locked by the system if a user makes too many invalid login attempts. Here you can unlock the account.

You can, however, also activate/deactivate the account at any time.

Max. number of open bookings / Open bookings

These fields are only activated for the Agenda module. Here you can define the maximum number of active bookings for a user. A booking is considered 'open' when it lies in the future. If the user has reached the maximum number of bookings, a new booking can only be made when an existing booking expires (or when a booking is cancelled).

An entry here overrides the value entered for a user group, which is displayed in a greyed out field to the right of the entry field. In addition, the user's current number of open bookings is displayed in the 'Open bookings' field.

Language

The language used for WebUntis after the user logs in.

The user can change the language any time under < Profile >.

E-mail address

E-mail messages are sent to this e-mail address. You can enter several e-mail addresses in the e-mail field separated by a comma (maximum total: 255 characters). Messages will be sent to all these addresses.